SET IMAGE BANK PRIVACY POLICY

This privacy policy explains how we collect, use and store personal information when you use the SET Image Bank to upload photographs to SET's visual archive.

Our contact details

SET CENTRE
Camelford House, Albert Embankment, SE1 7TP
+44 20 3422 3030
https://setspace.uk/  privacy@setspace.uk

The type of personal information we collect

We currently collect and process the following information:

• Your name
• Your email address
• The photographs you upload, which may include images of you and other people
• Any description or caption you add to a photograph
• A record of when each photograph was uploaded and which file it relates to

How we get the personal information

All of the personal information we process is provided to us directly by you, when you use the SET Image Bank to:

• enter your name and email address before uploading
• upload one or more photographs
• add an optional description to a photograph

We use the information that you have given us in order to:

• build and maintain SET's visual archive
• credit and attribute photographs correctly, including to photographers or third parties where you have told us to
• contact you about photographs you have submitted – for example, to check permission to use a specific image or to ask for more information
• keep a record of who submitted each photograph and when, so we can administer the archive and resolve any queries about usage rights

Images submitted to the archive may be used by SET for archival, promotional, or website purposes, as explained to you before you upload. We do not publish your name or email address alongside archive images; these are kept for our internal records only.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

• Consent – you confirm, using the consent checkbox on the upload form, that you agree to your images being used in the SET Image Bank archive.
• Legitimate interests – we have a legitimate interest in keeping accurate records of who has contributed to our archive, so that we can credit, contact, or verify permissions with uploaders.

How we store your personal information

Your information is securely stored using Cloudflare, our cloud hosting and storage provider. Cloudflare processes this information on our behalf and does not use it for its own purposes.

We keep:

• your name, email address, and upload record (including the copy embedded in a photograph's metadata) for as long as the photograph remains in our archive
• our internal log of uploads for as long as necessary to administer the archive

If you would like us to remove your name or email address from a submission, or to remove a photograph entirely, please contact us using the details above.

Your data protection rights

Under data protection law, you have rights including:

• Your right of access – you have the right to ask us for copies of your personal information.
• Your right to rectification – you have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – you have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – you have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – you have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at privacy@setspace.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at privacy@setspace.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk